There was a problem loading the comments.

Outlook - Email Archive

Support Portal  »  Knowledgebase  »  Viewing Article

  Print
Wouldn't it be nice if you never had to delete an email EVER again!
Wouldn't it be nice if you never got another email from eduMail saying your mailbox is full!

If you would like to setup an Email Archive which will copy your old emails to your Notebook/Desktop Hard Drive, then follow the below steps.
Please Note: If you get a new desktop or notebook, always tell your Technician that you want your Email Archive copied over.

Step 1: Open Microsoft Outlook
7659e8ce590091857d9c1c079967f9886e033340?t=febe8b9cf95056d3fbda191b265d233e
Step 2: Right Click on the Inbox Folder
fee705778a41eeec600307ab719d961d8022a22a?t=8c75db7068c5e97a0723aeeac3ccbced
Step 3: Click on Properties
45f427819e7917841bbf10290f328ee38aca8e55?t=9a6954768c72ba471dc80ff018d0f99c
Step 4: Click on AutoArchive
af1ca98ec157c1f57a368c0ea9a40097f8f2f008?t=6edc71b0628108c3b448da169a943ece
Step 5: Click on the second bubble and then on "Default Archive Settings..."
d64bb39bebcbf0649534b8e596a33ffb32236a38?t=6fe9cbef0d723df447586e7f33cfa32a
Step 6: Make the following changes (can be customised to suite your needs);
  • Run AutoArchive every 1 days.
  • Clean out items older than 3 Months.
Click Ok then you are happy with the settings.

55c26325764081be9103eea6cae7b3c85707e2a4?t=745cf9e91aa007722ba4ad4d97fa62ef
Step 7: Click OK to finalise your options.
6e2128a985af5ed56ed347615c55e8a78a250f5a?t=de6e73119b332e54876adb8aec538cfd
Step 8: Repeat Steps 2 -> 7 for any other Folders you wish to AutoArchive (ie. Sent Items).
Step 9: So that the AutoArchives become Automatic, we need to run it the first time.
  1. Click on File
  2. Cleanup Tools
  3. Archive...
  4. Click on the top bubble (Archive all folders according to their AutoArchive settings)/
  5. Click OK.

30af60b817d4c24c97bbef693a71c95f0f6ef1f4?t=1e28581d203f24954fa528f999190e49

f09002436d03eb3662d8a9f4c0e385491d30ac75?t=cb062ca2f19da14e59455e255e6b2d01

5a64ea788b0bafb08cc13b9c63d839b55879b116?t=e9f841cd28d8bfd4d747185d96775e28

Congratulations, you have successfully setup your email archive!

Now sit back and let Outlook take care of your emails for you.
You may also wish to look at this guide on how to open emails that you have AutoArchived: Guide for accessing archived emails

If you require some 1-on-1 assistance or have any questions, please contact the IT Department at your school.

Share via
Did you find this article useful?  

Related Articles


Comments

Add Comment

Replying to  

© Wimmera Schools Network